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A list of materials to be prepared before participating in the construction machinery exhibition

The following is a complete list of materials that need to be prepared before participating in the construction machinery exhibition, compiled based on customs declaration, publicity and display, as well as on-site operation requirements

‌ I. Enterprise qualifications and legal documents ‌

Youdaoplaceholder0 company basic certificates ‌

A copy of the business license (with the official seal

Certificate of the right to Operate import and export business of the enterprise (If involving international exhibitions)

Patent certificate/Trademark Registration Certificate (highlighting technical advantages)

Youdaoplaceholder0 Exhibition permit document ‌

The official invitation letter issued by the exhibition organizer

Booth Confirmation and Exhibitor Certificate (Apply in advance)

Youdaoplaceholder0 export special documents (international exhibition only) ‌

Export License (Some large equipment requires separate application)

Certificate of Origin (enjoying tariff preferences)

Quality inspection reports (such as CE certification, special equipment safety certificates)

Youdaoplaceholder0 II. Technical Information of exhibits ‌

Youdaoplaceholder0 Core Exhibits document ‌

Product Manual in both Chinese and English (including technical parameters and application scenarios

Test report/Certificate of conformity (issued by a third-party institution is more authoritative)

Equipment operation demonstration video (backup USB flash drive storage)

Youdaoplaceholder0 Pricing and contract ‌

Multilingual quotation sheet (Distinguished by extension/regular price)

Blank contract template (for on-site signing)

‌ iii. Promotional materials ‌

Youdaoplaceholder0 paper promotional materials ‌

Corporate Brochure (Highlighting core technologies and cases)

Product brochure/Single page (Portable Quick Distribution)

Customized business cards (including social media QR codes)

Youdaoplaceholder0 digital display tools ‌

Corporate promotional video (Compatible for tablet playback)

Catalogue of Electronic Products (Pre-installed on Tablet/Touchscreen Devices)

Youdaoplaceholder0 brand exposed items ‌

Paper bags/gifts printed with logos (for potential customers)

Booth background board (corporate slogan + core product image)

‌ IV. Customs declaration and logistics documents ‌ (essential for international exhibitions)

Youdaoplaceholder0 transport documents ‌

Packing list (equipment name, model, value, gross weight)

Bill of lading/Air waybill (confirmed with the logistics company)

Temporary import and Export ATA Carnet (Simplified customs clearance process)

Youdaoplaceholder0 tax documents ‌

Proforma invoice (indicating "Exhibits not for sale")

Application Form for Export Tax Rebate (Pre-Filing)

️ ‌ V. on-site operating materials ‌

Youdaoplaceholder0 Basic toolkit ‌

Exhibition setup tools: wide and narrow tapes, utility knives, tape measures, scissors

Emergency supplies: Power strip/adapter plug (international socket), power bank, rag

Office stationery: stapler, calculator, label paper, marker pen

Youdaoplaceholder0 customer management materials ‌

Customer Registration Form (Paper + Electronic Backup)

Survey questionnaire (collecting industry demands)

️ ‌ key points to note ‌

Youdaoplaceholder0 international exhibition starts the customs declaration process three months in advance ‌, especially for equipment that requires export licenses;

Youdaoplaceholder0 Promotional materials should avoid pure technical terms ‌. It is recommended to use the expression "application scenarios + solutions".

Youdaoplaceholder0 Power demand should be reported to the ‌ exhibition hall in advance. High-power equipment requires independent circuit support.

Youdaoplaceholder0 carry several copies of the official seal as a backup ‌ to prevent any delay in signing the contract.

Note: The list needs to be adjusted in accordance with the booth size. For small booths, promotional materials can be streamlined. For large booths, it is recommended to add interactive screens and multilingual translators